JOB POSTING

Administrative Assistant/Receptionist (Part-time, Permanent)

CCS is a settlement agency providing a wide range of services to immigrants and refugees regardless of race, religion or immigration status.

We are searching for a part-time Administrative Assistant/Receptionist who will provide administrative support in accordance with established policies and guidelines 

If you want to apply your skills, experience, and talents to an organization that is making a difference in the lives of newcomers then this is the opportunity for you!

Why join us?

We ensure our employees are reflective of the diverse clientele that we serve. We thrive on supporting our community, performing meaningful work, learning from our colleagues, making a difference and having fun!

What do we offer?

We offer competitive compensation, paid sick time, learning and development opportunities, employee recognition programs, and a great workplace culture!

What you will be doing:

• Provide professional telephone and reception services in office locations
• Screen service/information requests, provide general information and appropriate referrals
• Schedule and book client appointments with staff
• Manage and organize reception area including clients’ computers, public information boards and the employment resource rooms
• Manage the meeting room and computer booking systems, and ensure meeting rooms are kept clean and tidy at all times.
• Provide administrative support to staff on a scheduled and ad hoc basis
• Collect, tabulate, prepare and update reports and records as required
• Develop and maintain computer and paper filing systems, including input of service data
• Maintain the CCS general email account and respond to general email enquiries
• Receive, open and distribute correspondence
• Ensure phones, copiers, fax and computer equipment are fully operational
• Provide backup support and coverage for other administrative team members as required

What are we looking for?

• College diploma in clerical administration or the equivalent in training and experience
• Minimum of 2 years’ work experience in the settlement and/or community work sectors.
• Experience working with clients from diverse cultural and linguistic backgrounds
• Fluency in a second language is an asset 

Location: Mississauga, ON

Compensation: $23.22 to $25.85 based on experience

Hours of work: 14 hours per week, including evenings, weekends and occasional overtime as required

How to apply: Please refer to the CCS job portal on https://ccs.sutihr.com/jobs requisition code P420.

Application Deadline: March 14, 2025 

CCS is committed to a workplace that reflects the diversity of the populations we serve. We seek applicants who will strengthen our commitment to diversity, equality, and inclusion.  We encourage qualified candidates from Indigenous, Black and other racialized persons, visible minorities, 2SLGBTQIA+ persons, all genders, and persons with disabilities to consider working with and for CCS.

Accommodations are available on request for candidates taking part in all aspects of the selection process.  Please contact hr@ccscan.ca for assistance.

We strongly encourage all those who are interested to apply, even if they do not meet every requirement!